Trade shows tend to be some of the biggest events in a business. It allows exposure for products and services to be marketed directly to clients. After the show, safekeeping of the exhibition stand custom design has to be organized until the next presentation. They require trade show storage solutions that are safe and easy to access. Efficient storage solutions help maintain the condition of the custom displays over time. They should continue to awe clients and future partners every time they are assembled.
This guide will take you through the necessary procedures of trade show storage, including custom displays protection and choosing the correct packing and packing materials.
What happens if trade show booths are not well kept for storage?
Trade show booth custom design is a highly sought after investment and should be an asset, not a liability, and it must be well taken care of in between shows. Proper storage will eliminate high risks, damages and wear and tear that could be expensive before the show. Correct spacing guarantees longevity of exhibits and the ability to stand out in each and every new event.
Neglecting trade show storage can result in graphics and displays becoming damaged or materials warping. These issues not only affect the logistics of future trade shows, but can also hinder business opportunities.
Best Method for Safeguarding Custom Displays During Intervening Periods
- Disassemble The Booth With Care The first step after a trade show in the booth’s storage is protective disassembly. Rushed breakdowns tend to snap parts or damage the materials, so take your time! Make sure that all pieces of hardware and display panels are disassembled with care and placed in proper containers. Use bubble wrap, foam sheets, and other suitable materials for soft cover to avoid scratching or denting.
- Put Your Custom Displays Through A Preliminary Cleaning Process A clean booth is a good booth. Before putting your custom displays in storage, make sure that they are clean. Surfaces such as plastic, aluminum, and even glass must be wiped down and cleared of dust, dirt, and grease. Moist, soiled clothes also make great tools for observing damage. If so, any broken parts or loopy electronics must be fixed right away to avoid additional damage while being stowed away.
As banners and other textile components are analyzed, pay attention to any signs of soiling and damage that may need mending. Items that require repair or replacement are always better dealt with before the item has been unused for the while.
- Use Correct Storage Boxes
Correct storage boxes are important for upholding the quality of your trade show booth custom design. Use crates or boxes that are specially made for trade show material storage. Such boxes would act to avoid movement of components during storage or transportation. Delicate components should be packed in strong boxes or reinforced cases that provide additional protection.
Customized storage boxes can be designed to specific dimensions that correspond with the parts of the booth to ensure they are properly protected from damage.
- Mark Every Component for Easy Access
Marking every component of a booth makes it easier to put everything back together and improve identification when preparing for the next event. Make clear inventories that detail every part in addition to the keywords that indicate where components go, how they are assembled, and the label itself. You will be able to set up much easier without having to waste time looking for certain parts as everything will already be in the correct order.
Proper labeling also makes retrieval more efficient and quicker for shared spaces or third-party services during storage.
Choosing the Right Storage Option for Your Custom Displays
Options for custom display storage give businesses multiple choices for trade show storage. Depending on how often you have trade shows, your available space, and your budget will determine the option you choose.
- In-House Storage
A more economical option is to keep your custom displays in-house if there is enough space. This grants direct access to the booth between events, as access is never restricted. However, the right amount of space is necessary along with proper conditions to store the booth in good condition. Materials must be kept in a clean, dry place free from temperature changes to circumvent damage from moisture or warping.
- Off-Site Storage
For those who do not have enough space in the office to store their trade show booth custom design files, off-site storage could be an alternative solution. Several companies offer storage facilities that deal specifically with trade show materials, including booths and accessories. Such storage places are equipped with climate control systems, which is a big plus for storing delicate or high-value displays.
Aside from that, the convenience of not having the booth on site greatly minimizes the risk of it being damaged or stolen.
- Trade Show Storage Services
They can specially cater for businesses that exhibit frequently by providing trade show storage services. These services are made available especially for trade show exhibitors. They provide short and long term contracts as well as transportation, setup, and teardown of booths. Engaging with a dedicated trade show storage service will allow you to save time and money because they will handle all the logistics of storing and transporting your exhibit.
A good number of the services also provide tracking and inventory management, which means that you will have easy access to the status and location of your materials.
How to Organize Your Trade Show Storage for Specified Access
- Sort by Component Type
In a custom display design, organizing your custom displays and sorting them into different types can make retrieval a lot easier. Store all banners and lighting equipment in their respective boxes. Clearly label all boxes and sections in your storage area so you do not have any confusion during your next setup.
- Keeping Stracks on Accessories and Spare Parts
Accessories such as bolts, brackets, and screws are not only critical to your booth setup but are also easily overlooked. Use the right storage method by putting them in the right labeled bags or containers and keep the bags with the bigger components they belong to. This way, you do not waste time searching for the small but essential pieces while assembling your booth at the next event.
- Creating a Repackaging System
A custom design for a trade show booth should include custom designed packaging. Make sure you add a system that ensures everything is packed in the same way all the time. This rule makes it easy to unlock the materials you need for the next event while ensuring nothing goes missing during storage.
The Advantages of Trade Show Storage Services
Some companies might prefer to do trade show storage in-house, but working with storage providers is often chosen to ensure the safety of the displays. Expert care has its advantages such as:
- Storage with Controlled Climates: Most storage facilities provide climate controlled units that prevent sensitive items such as graphics, fabric, and electronics from damage caused by temperature changes and humidity.
- Security: Professional storage units provide 24 hour surveillance and access control which ensures booth materials do not get stolen or damaged.
- Flexibility: Transport and setup are some of the extra services offered by professional storage firms which eases the planning process for the trade show.
Conclusion
Correct trade show storage contributes to the preservation of your custom exhibition stands between events. It does not matter whether you decide to store your booth in-house, off-site, or through a professional storage service, the bottom line is that you need to ensure that your investment is well protected and that the display will make an impact at the next trade show. Following the best practices for storage along with choosing the appropriate storage type for your business will eliminate damages, costs, and upkeep of the exhibitor booth for years.